What should a QR asset tag link to?

Wherever the asset's record lives: a row in a shared spreadsheet, a page in your asset or helpdesk system, or a form for reporting a fault. If you only need the ID, a static code can hold the asset number as plain text instead of a link.

Do I need a scanner or an app to read them?

No. Any phone camera opens a QR code. That is the main difference from a barcode asset tag, which needs a scanner and only gives you an ID that something else has to look up.

Is QRKit asset management software?

No. QRKit makes the codes and, for dynamic codes, lets you change where they point and count scans. It does not track check-outs, depreciation or maintenance. Most teams point the tags at a spreadsheet or at the system they already use.

How many asset tags can I make?

Static codes are free and unlimited. Dynamic codes, the ones you can re-point later, come in plan sizes: one on the free plan, 200 on Plus, 600 on Pro, 1,200 on Ultra and 3,000 on Agency. Making a whole list at once from a spreadsheet starts on Plus.

Can I print the tags on a label sheet?

The bulk generator makes a print-ready PDF on Letter, A4 and other paper sizes, with 1 to 16 codes per page and each asset's name under its code. It is a plain grid, not a template for a specific label brand, so for label stock or a label printer download the codes as image files instead. The QR code labels guide covers printing on label sheets.

What size should a QR asset tag be?

At least 2 by 2 cm for a phone held close, which suits laptops and small tools. Go larger for equipment that people scan from further away, and print on a tough label material or laminate it so a scuffed tag still scans.

QR Code Asset Tags

Give every laptop, tool and machine a QR code that opens its record. Anyone with a phone can scan it, with no scanner or app. Make one below, or tag a whole asset list from a spreadsheet.

Scans with any phoneOne free, no accountWhole asset lists on Plus

STEP 1Enter the URL

STEP 2Customize Design

This is a sample until you generate yours

Classic

Bubble

Smooth

Sharp

Elegant

Dots

Pattern

Classic

Bubble

Smooth

Sharp

Elegant

Dots

Eyes

Classic

Circle

Bubble

Smooth

Elegant

Dotted

STEP 3Download your QR code

This is a sample until you generate yours

Can't be edited after download

Runs in your browser. Nothing to install.

A static code downloads as a PNG with no account. A dynamic code, which you can re-point later, needs a free account.

How it works

What a QR Asset Tag Does

A traditional asset tag carries a barcode with an ID. To use it you need a scanner and software that looks the ID up. A QR asset tag carries a link instead, so any phone camera opens the asset's record directly: who has it, when it was serviced, how to report a fault.

Scan

Point a phone camera at the tag. No app, no handheld scanner, no login to a special tool.

Open the record

The tag opens whatever you linked: a spreadsheet row, a page in your asset or helpdesk system, or a form.

Act on it

Check the owner, log a repair, or report a problem on the spot instead of writing the asset number down.

QRKit makes the tags, not the records. It is not asset management software: there is no check-out tracking, depreciation or maintenance scheduling. Point the tags at the spreadsheet or system you already keep.

Choosing

Which Kind of Code to Put on a Tag

Tags stay on equipment for years, and records move more often than that. Pick the code for where your records will be in five years, not just today.

Code	Holds	Best for	The catch
Static text	The asset number itself, for example IT-0042	Teams whose asset software already has a scanner. Free and unlimited.	Scanning shows the number, nothing more.
Static link	A fixed link to the asset's record	Records that will never move. Free and unlimited.	If the record moves, every tag points to the old address.
Dynamic link	A short link you can re-point at any time	Most asset tags. Move records or change systems without re-tagging, and see scan counts.	Counts toward your plan: 1 free, 200 on Plus, up to 3,000 on Agency.

Need a barcode instead, for an asset system that only reads linear codes? The free Code 39 and Code 128 generators make those, in bulk too.

At scale

Tag a Whole Asset List From a Spreadsheet

1
Export your asset list
One row per asset. Put the asset number or name in the title column and the record's link in the url column.
2
Upload it to the bulk generator
Upload the CSV or Excel file, or paste the rows. Every row becomes its own dynamic code.
3
Print or download
Get a print-ready PDF on Letter, A4 or another paper size, 1 to 16 codes per page, with each asset's name printed under its code. For a label printer, download the codes as PNG, SVG, PDF or EPS files instead.
4
Re-point when things change
If records move to a new system, change each code's link in your dashboard. The tags already on the equipment keep working.

The bulk QR code generator starts on Plus, which includes 200 dynamic codes. One print PDF holds up to 300 codes; larger lists download as a ZIP.

Durability

Making Asset Tags That Last

Pick a tough material

Paper wears through in months on tools and carts. Polyester labels, laminated labels or metal-look tags survive handling and cleaning.

Size it for the distance

At least 2 by 2 cm for a laptop scanned at arm's length. Bigger for machines scanned from a step away.

Keep a white margin

Scanners need a clear border around the code. Do not trim the label to the edge of the squares.

Place it where it is seen and flat

Avoid curves, hinges, vents and hot surfaces. On a laptop, the underside or inside the lid works well.

More on label stock and printing in the QR code labels guide, and on minimum sizes in the QR code size guide.

Who uses them

Where Teams Put QR Asset Tags

IT equipment

Laptops, monitors and phones. The tag opens the device's record, so a support request starts with the right machine.

School devices

Chromebooks and tablets handed out to students, with the tag linked to the device's row in a shared sheet.

Tools and equipment

Power tools, ladders and test gear that move between sites, linked to their owner and last inspection.

Facilities

Machines, extinguishers and HVAC units, with the tag linked to a form for reporting a fault or logging a check.

Tracking stock rather than equipment? See QR code inventory management.